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Owner Authorization & Sign-off

Purpose​

Define when an owner must authorize a decision, and how we request and record that authorization.

When owner approval is required​

  • Spend above $5,000 (see Approval Thresholds).
  • Capital expenditures and major replacements.
  • Anything a specific management agreement requires. Currently one standard across owners; this may vary by management agreement in the future.

How to request​

Send the owner a Standard Approval Package — your 1-3-1, not a one-line question. Give them the problem, options, recommendation, and cost so they can decide informed.

How to document​

Record the approval in AppFolio, captured on the purchase order (PO), and retain the written authorization (email is fine).

State / type variations​

note

Core process is shared across Wonoak (CA) and NYLA (TX); owner-agreement specifics may vary by owner.